Streamline Retention Management for Seamless Project Finances

MANAGE RETENTION MONEY WITH ACCURACY

Streamline Retention
Management for Seamless
Project Finances

Retention Money tracking and release doesn’t have to be complicated. Payapps automates retention calculations,
provides full transparency, and simplifies the release process,
ensuring compliance and seamless collaboration between
contractors and subcontractors.

We help leading construction companies streamline progress claims

Unlock More Insights for
Construction Retention

Learn how to effectively manage retention and ensure timely payments with our comprehensive eGuide. Download now >>

Simplified Retention Money Management for
Construction Projects

Retention monies are a common source of financial disputes in construction, often leading to cash flow challenges and project inefficiencies. Without clear tracking, contractors and subcontractors risk losing visibility over withheld and released amounts. According to industry research, variations and retention are among the biggest pain points affecting construction cash flow.

Payapps eliminates these issues by providing a structured, transparent, and automated solution for retention management. Retention calculations, tracking, and release can often be an administrative burden, leading to errors, disputes, and delays. Payapps provides an automated solution that simplifies retention processes, ensuring accuracy, compliance, and real-time visibility across contracts.

Six Ways Payapps Simplifies Retention Management in Construction

Discover how Payapps makes tracking, calculating, and releasing retention effortless, improving transparency and financial control for every project stakeholder.

Automated Retention
Calculation

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Support for Multiple
Retention Types

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Clear Retention
Visibility

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Retention Release
Controls

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Retention Aging
Report

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Seamless ERP
Integration

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Retention is automatically calculated on each claim based on contract settings,
eliminating manual calculations and reducing the risk of errors.

Choose from Percentage-Based, Maximum Value, Bank Guarantee, or Tiered retention
structures to match the specific requirements of each contract.

The contract summary screen provides an instant overview of withheld retention,
ensuring both contractors and subcontractors have full transparency.

Configure when subcontractors can request retention releases based on contract
settings for percentage of completion, and defect liability periods.

Track retention across all contracts with a detailed aging report, helping teams monitor
outstanding retention amounts and upcoming release obligations.

Retention amounts are automatically sent to ERP systems and Accounting Systems upon
claim approval, reducing double data entry and ensuring consistency across financial
records.

“We brought on Payapps to streamline our claims assessment and approval workflows. Working from a collaborative breakdown avoids disparities when tracking previously approved positions, retention and variations, increasing transparency and saving everyone time in the process.”

Peter Camerlengo, Financial Controller

How Payapps Makes Retention Management Easier

Main Contractors

Accurate Retention Tracking

Avoid calculation errors and manual tracking with automated retention withholding and release processes.

Enhanced Compliance and Control

Configure retention settings to ensure compliance with contractual requirements and industry standards.

Improved Financial Planning

Gain real-time visibility into outstanding retention amounts, helping to forecast cash flow more effectively.

Efficient Retention Release Workflows

Facilitate retention release requests based on pre-configured contract conditions, reducing administrative workload.

Centralised Retention Reporting

Track retention across multiple projects with a single report, helping contractors manage obligations and mitigate financial risks.

Subcontractors

Full Visibility and Transparency

Subcontractors can easily track withheld amounts, upcoming retention releases, and contract terms, ensuring they stay informed and avoid lost payments.

Retention History at a Glance

A clear breakdown of withheld and released retention eliminates the need to manually track records, saving time and reducing errors.

Alignment with Contract Terms

Retention calculations follow pre-configured contract settings, ensuring subcontractors receive payments according to agreed conditions while minimising disputes.

Reduced Disputes and Improved Compliance

Centralised retention records and automated tracking help prevent financial disputes and ensure compliance with contract terms.

Easy Access to Reports and Financial Data

Retention data is readily available, helping subcontractors plan finances and track payments without searching through old invoices and emails.

Integrate with your existing construction ERP and project management systems

Payapps can seamlessly connect with leading construction ERP and project management software so you can enter data once and get accurate project financials across your business.