With project experience ranging from £1 million to over £100 million, Phoenix ME offers comprehensive services and distribution systems tailored to diverse building solutions. The company’s core values – innovation, ambition, courage, togetherness, and empowerment – are underpinned by a steadfast commitment to health and safety, outstanding performance, and high-quality delivery within a collaborative framework, ensuring client focus and satisfaction.
Given Phoenix ME’s focus on collaboration, it is no surprise the team turned to Payapps to manage their supply chain applications for payment. Allowing subcontractors and contractors to come together within a single platform, Payapps provides a simple way for subcontractors to prepare and submit applications so that contractors can receive standardised application formats across all of their projects.
Ben Findlay, Surveying Director at Phoenix ME, explains: “Before Payapps, I imagine the same as any other construction company, we were tracking payment certificates to make sure we completed them on time, and our commercial teams were processing lots of paperwork. By using Payapps, we whittled down all the transfer of documents via emails and hard copy paper between our construction onsite teams and our office back office teams. Payapps now allows us to track payments and we receive notifications when payments are due. It’s made the process a lot smoother.”
Moving forward, the team at Phoenix ME is about to integrate Payapps with Access Coins ERP. This will allow payment notice information to be posted automatically into Access Coins to create certificates, ready for payment approval, further reducing data entry related to subcontractor payments.
Tom Brooks, Head of Finance, explains: “Integrating Payapps with our Access Coins ERP system will empower our finance team with visibility over the entire subcontractor payment process, from application submission. We’ll have up-to-date information about variations, those applications that have been certified and those due to be paid. Our ability to predict final account and to forecast and report on cash flow will be enhanced, with no need to re-key information from one system to the other.”
Payapps, an Electrical Constractors’ Association (ECA) partner, is used across 30% of the Top 30 mechanical and electrical contractors including Phoenix ME, TClarke, HE Simm, Gratte Brothers and Price Building Services. It’s a fast-paced sector and these contractors can’t afford their projects to be slowed by arduous administration or payment disputes.
Get in touch or request a demo for more information about Payapps and how we can help your M&E business.
