Payapps Announced Winners at International Design Awards

Payapps Announced Winners at International Design Awards

The winners of international design awards ‘2022 Australian Good Design Awards’ were announced on Friday 16th September. The Good Design Awards are the highest honour for design and innovation in the country and reward projects across 11 design disciplines covering more than 30 categories and sub-categories.   Payapps received a prestigious Good Design Award Winner Accolade in the Digital Design category, […]

Payapps Announced Winners at International Design Awards I UK

Payapps Announced Winners at International Design Awards

The winners of international design awards ‘2022 Australian Good Design Awards’ were announced on Friday 16th September. The Good Design Awards are the highest honour for design and innovation in the country and reward projects across 11 design disciplines covering more than 30 categories and sub-categories.   Payapps received a prestigious Good Design Award Winner Accolade in the Digital Design category, […]

The Role of Digital Technology and Modernisation in Construction – The Key to Success | IE

The Role of Digital Technology and Modernisation in Construction - The Key to Success

The construction industry is well positioned to make good use of a range of technology on offer. Indeed, many digital payment claims are already being used in the construction sector to positive effect: Modular construction, building information modelling (BIM), big data, additive manufacturing, robotics, IoT, and virtual twins to name a few. In this article, […]

Payapps and Autodesk Partner to Help Construction Companies Automate Payment and Compliance Workflows | IE

Autodesk partners with Payapps

Payapps Limited and Autodesk today announced a strategic alliance to strongly align Autodesk Construction Cloud solutions with Payapps’ best-in-class global construction payment management solutions in Australia, New Zealand, United Kingdom and Ireland, and with GCPay in North America. The alliance enables both Autodesk and Payapps to offer their respective customers real-time accounting and faster payment cycles during […]

The Role of Digital Technology and Modernisation in Construction – The Key to Success I UK

The Role of Digital Technology and Modernisation in Construction - The Key to Success

The construction industry is well positioned to make good use of a range of technology on offer. Indeed, many digital applications are already being used in the construction sector to positive effect: Modular construction, building information modelling (BIM), big data, additive manufacturing, robotics, IoT, and virtual twins to name a few. In this article, we’ll […]

Payapps and Autodesk Partner to Help Construction Companies Automate Payment and Compliance Workflows I UK

Autodesk partners with Payapps

Payapps Limited and Autodesk today announced a strategic alliance to strongly align Autodesk Construction Cloud solutions with Payapps’ best-in-class global construction payment management solutions in Australia, New Zealand, United Kingdom and Ireland, and with GCPay in North America. The alliance enables both Autodesk and Payapps to offer their respective customers real-time accounting and faster payment cycles during […]

DOWNLOAD – From Surviving to Thriving: Seizing Opportunities in Challenging Times | IE

Complete the form below to download your free copy of the digital eBook ‍In recent years, the global economy has seen some of the most disruptive times in history, with the construction sector as susceptible to these challenges as other industries.   ‍Through a series of video interviews with contractors, consultants and trade organisations along […]

DOWNLOAD – From Surviving to Thriving: Seizing Opportunities in Challenging Times I UK

Complete the form below to download your free copy of the digital eBook ‍In recent years, the global economy has seen some of the most disruptive times in history, with the construction sector as susceptible to these challenges as other industries. ‍Through a series of video interviews with contractors, consultants and trade organisations along with […]

Does technology hold the key to better cashflow? | IE

Complete the form below to download the Roundtable discussion. For any business, cash is king. Yet, in construction, cashflow issues are often cited as a reason companies struggle to stay afloat. Frequently, firms that go into administration may have projects scheduled and the skillset to carry jobs out but encounter problems paying bills – or […]

Does technology hold the key to better cashflow? I UK

Complete the form below to download the Roundtable discussion. For any business, cash is king. Yet, in construction, cashflow issues are often cited as a reason companies struggle to stay afloat. Frequently, firms that go into administration may have projects scheduled and the skillset to carry jobs out but encounter problems paying bills – or […]

Bouygues UK part 2 – subcontractor adoption of Payapps for easy creation and tracking of payment applications | UK

Working with a large number of subcontractors across multiple projects, and with labour shortages affecting the UK construction industry, Bouygues UK are using Payapps to further strengthen their collaborative relationships with their supply chain. Specialising in the residential and education sectors and operating in the UK for over 20 years, Bouygues UK run a large number of […]

Gtek – submitting applications for payment through Payapps for a competitive edge | UK

Gtek - Submitting applications for payment through Payapps for a competitive advantage

Process change is never easy, especially in the construction industry. Unlike other industries, where repeatable processes are established to deliver a consistent result, each construction project has its own nuances, making the automation of otherwise repeatable processes particularly challenging.  One such process is the payment process.  It is no secret that when it comes to […]

Payapps – making the lives of quantity surveyors easier | UK

Payapps - making the lives of quantity surveyors easier

A Q&A with Mobarak Ali, Graduate QS, Bouygues UK The Riverside is a new £115 million mixed-use development in the city of Canterbury, and is one of Bouygues UK’s larger projects. The scheme will provide 189 new homes, 491 student bedrooms as well as a new leisure complex including restaurants, bars, and multiplex cinema.  We chatted with Mobarak […]

Gtek – submitting applications for payment through Payapps for a competitive edge | IE

Gtek - Submitting applications for payment through Payapps for a competitive advantage

Process change is never easy, especially in the construction industry. Unlike other industries, where repeatable processes are established to deliver a consistent result, each construction project has its own nuances, making the automation of otherwise repeatable processes particularly challenging.  One such process is the payment process.  It is no secret that when it comes to […]

Bouygues UK part 2 – subcontractor adoption of Payapps for easy creation and tracking of payment applications | IE

Working with a large number of subcontractors across multiple projects, and with labour shortages affecting the UK construction industry, Bouygues UK are using Payapps to further strengthen their collaborative relationships with their supply chain. Specialising in the residential and education sectors and operating in the UK for over 20 years, Bouygues UK run a large number of […]

Bouygues UK part 1 – how slick applications for payment processing has improved efficiency, visibility and risk management | UK

Bouygues

https://youtu.be/Rjosf0SS_e0 Bouygues UK is part of a diversified services group operating in over 80 countries with 129,000 employees. Operating in the UK for over 20 years, Bouygues UK designs and builds sustainable developments that enhance and transform communities, and is one of the largest contractors in the UK. Specialising in the residential and education sectors, Bouygues […]

Bouygues UK part 1 – how slick payment claims processing has improved efficiency, visibility and risk management | IE

https://youtu.be/Rjosf0SS_e0 Bouygues UK is part of a diversified services group operating in over 80 countries with 129,000 employees. Operating in the UK for over 20 years, Bouygues UK designs and builds sustainable developments that enhance and transform communities, and is one of the largest contractors in the UK. Specialising in the residential and education sectors, Bouygues […]

Changes to Construction Industry Payment Regulation – April 1st 2022 | IE

Changes to Construction Industry Payment Regulation - April 1st 2022

Prompter payments: the construction industry’s payment regulation change 2022 Typically, April 1st marks a day of light-hearted fun, harmless pranks and good-natured jokes. However, 2022 marks a day of positive change for the construction sector. Late payments have consistently been a problem for the industry and now, further steps are being taken to encourage prompter […]

Changes to Construction Industry Payment Regulation – April 1st 2022 I UK

Changes to Construction Industry Payment Regulation - April 1st 2022

Prompter payments: the construction industry’s payment regulation change 2022 Typically, April 1st marks a day of light-hearted fun, harmless pranks and good-natured jokes. However, 2022 marks a day of positive change for the construction sector. Late payments have consistently been a problem for the industry and now, further steps are being taken to encourage prompter […]

BEHIND THE SCENES – Lincoln Easton, Payapps Founder | IE

BEHIND THE SCENES - Lincoln Easton, Payapps Founder

A Melbourne-born chartered accountant with 30 years of multi-disciplinary experience in corporate advisory, investment banking, construction and software publishing, Lincoln Easton founded Payapps in 2014. ‍Intent on driving supply-chain risk out of the construction industry via technology, we caught up with him to learn more about his journey. ‍ ‍

SURVEY REPORT – The State of Digital Payment in Construction | IE

SURVEY REPORT - The State of Digital Payment in Construction

The pandemic changed working practices for millions of us across the UK, and whilst some – namely those in the construction sector – still had to turn up on-site every day, most of us were forced to adjust to new ways of working. Whilst opinions on working locations may be divisive, one thing is indisputable: […]

SURVEY REPORT – The State of Digital Payment in Construction I UK

SURVEY REPORT - The State of Digital Payment in Construction

The pandemic changed working practices for millions of us across the UK, and whilst some – namely those in the construction sector – still had to turn up on-site every day, most of us were forced to adjust to new ways of working. Whilst opinions on working locations may be divisive, one thing is indisputable: […]

BEHIND THE SCENES – Lincoln Easton, Payapps Founder I UK

BEHIND THE SCENES - Lincoln Easton, Payapps Founder

A Melbourne-born chartered accountant with 30 years of multi-disciplinary experience in corporate advisory, investment banking, construction and software publishing, Lincoln Easton founded Payapps in 2014. ‍Intent on driving supply-chain risk out of the construction industry via technology, we caught up with him to learn more about his journey. ‍ ‍

How Payapps is Impacting the Fit-Out and Interiors Sector I UK

How Payapps is Impacting the Fit-Out and Interiors Sector

The construction sector is known for being notoriously slow to adopt new technologies, and for the most part, the fit-out sector is no different. But, as many organisations look to emerge from the shadow of a challenging few years, could technology hold the key?  Several companies, for example BW: Workplace Experts, Stortford Interiors and Corley & Woolley, are investing in […]

How Payapps is Impacting the Fit-Out and Interiors Sector | IE

How Payapps is Impacting the Fit-Out and Interiors Sector

The construction sector is known for being notoriously slow to adopt new technologies, and for the most part, the fit-out sector is no different. But, as many organisations look to emerge from the shadow of a challenging few years, could technology hold the key?  Several companies, for example BW: Workplace Experts, Stortford Interiors and Corley & Woolley, are investing in […]

Payapps – Solving the Payment Puzzle for Mechanical & Electrical Contractors | IE

Payapps - Solving the Payment Puzzle for Mechanical & Electrical Contractors

Late or missed payments can be detrimental to projects and, in some cases, can even force organisations to close their doors, as seen in the case of Mechanical & Electrical (M&E) services specialist Star Services (Southern) in 2019. So, what is the missing piece of the payment puzzle for organisations in the M&E space? In this […]

Payapps – Solving the Payment Puzzle for Mechanical & Electrical Contractors I UK

Payapps - Solving the Payment Puzzle for Mechanical & Electrical Contractors

Late or missed payments can be detrimental to projects and, in some cases, can even force organisations to close their doors, as seen in the case of Mechanical & Electrical (M&E) services specialist Star Services (Southern) in 2019. So, what is the missing piece of the payment puzzle for organisations in the M&E space? In this […]

WATCH – Webinar recording with FIS – Managing Construction Variations | IE

WATCH - Webinar recording with FIS - Managing Construction Variations

Click here to watch the replay of the webinar. ‍Delays, and ways to avoid them, are a topic of conversation that will forever be synonymous with those in the construction industry. Variations can commonly cause delays and disputes, quickly transforming a relatively straightforward project into one of unmanageable complexity. In partnership with FIS, we held […]

WATCH – Webinar recording with FIS – Managing Construction Variations I UK

WATCH - Webinar recording with FIS - Managing Construction Variations

Click here to watch the replay of the webinar. ‍Delays, and ways to avoid them, are a topic of conversation that will forever be synonymous with those in the construction industry. Variations can commonly cause delays and disputes, quickly transforming a relatively straightforward project into one of unmanageable complexity. In partnership with FIS, we held […]

DOWNLOAD REPORT – Managing Construction Variations | IE

Complete the form below to download the ‘Managing Construction Variations’ report. ‍ Variations and their valuations are a primary cause of delays and disputes, and can transform a relatively straightforward project into one of unmanageable complexity. This report details the poll survey results and discussion held during a webinar hosted by Payapps in partnership with FIS. Read this report to discover […]

DOWNLOAD REPORT – Managing Construction Variations I UK

Complete the form below to download the ‘Managing Construction Variations’ report. Variations and their valuations are a primary cause of delays and disputes, and can transform a relatively straightforward project into one of unmanageable complexity. Complete the form below to download the ‘Managing Construction Variations’ report. This report details the poll survey results and discussion held during a webinar hosted by […]

A Risky Business – Minimising Construction Project Delays | IE

A Risky Business - Minimising Construction Project Delays

When it comes to construction projects, delays tend to be an inevitable fact of life. Analysis of many wide-ranging reports that tackle the issue of construction delays reveals that almost a third of contractors anticipate their projects are subject to overrunning. Delays can hit anyone within the construction industry, ranging from primary contractors to consultants, […]

DOWNLOAD – 7 Top Tips For De-Risking Your Construction Supply Chain | IE

As a construction contractor, you know that every project carries a level of risk, and if this risk is not effectively handled it can end up costing you more than money. To safeguard your business today, check out our top risk management tips from industry experts across the globe and very relevant for UK and […]

DOWNLOAD – 7 Top Tips For De-Risking Your Construction Supply Chain I UK

As a construction contractor, you know that every project carries a level of risk, and if this risk is not effectively handled it can end up costing you more than money. To safeguard your business today, check out our top risk management tips from industry experts across the globe and very relevant for UK and […]

Construction Industry Disputes and Adjudication | IE

Construction Industry Disputes and Adjudication

Temperatures rise, relationships get threatened, arguments break out far too often, and a costly outcome for all parties isn’t far away. Whilst this could be describing a typical family holiday abroad, this article focuses on conflicts on construction projects. Disputes in the sector are far from an inevitable occurrence. But, they aren’t exactly a rarity […]

Construction Industry Disputes and Adjudication I UK

Construction Industry Disputes and Adjudication

Temperatures rise, relationships get threatened, arguments break out far too often, and a costly outcome for all parties isn’t far away. Whilst this could be describing a typical family holiday abroad, this article focuses on conflicts on construction projects. Disputes in the sector are far from an inevitable occurrence. But, they aren’t exactly a rarity […]

What is VAT Reverse Charge? I UK

What is VAT Reverse Charge?

From 1st March 2021, construction businesses in the UK have been included in the VAT Reverse Charge scheme, this bringing a big shift in how VAT is managed. Any VAT-registered business in the Construction industry should now be operating under the new rules, which is in effect an extension of the Construction Industry Scheme (CIS). […]

What is VAT Reverse Charge? | IE

What is VAT Reverse Charge?

From 1st March 2021, construction businesses in the UK have been included in the VAT Reverse Charge scheme, this bringing a big shift in how VAT is managed. Any VAT-registered business in the Construction industry should now be operating under the new rules, which is in effect an extension of the Construction Industry Scheme (CIS). […]

A Risky Business – Minimising Construction Project Delays I UK

A Risky Business - Minimising Construction Project Delays

When it comes to construction projects, delays tend to be an inevitable fact of life. Analysis of many wide-ranging reports that tackle the issue of construction delays reveals that almost a third of contractors anticipate their projects are subject to overrunning. Delays can hit anyone within the construction industry, ranging from primary contractors to consultants, […]

A Guide to the Construction Industry Scheme (CIS) and Relevant Contracts Tax (RCT) | IE

A Guide to the Construction Industry Scheme (CIS) and Relevant Contracts Tax (RCT)

What is the Construction Industry Scheme? ‍ Introduced by the UK Government in 1999, the Construction Industry Scheme launched with something of a shaky start, before a revamp in 2007 brought it in line with modern practices.   ‍Aimed at preventing tax evasion in the industry, the CIS outlines rules for how payments to subcontractors for construction […]

Construction Act Compliance – What the Latest Ruling Means for Contractors I UK

Construction Act Compliance - What the Latest Ruling Means for Contractors

A landmark case in the Technology and Construction Court looks to be the first to consider whether those issuing Payment Notices have a genuine belief that the amount stated is genuinely correct. ‍ The background Downs Road Development LLP (“the Employer”) employed Laxmanbhai Construction (UK) Ltd (“the Contractor”) to demolish existing buildings and erect new […]

Construction Act Compliance – What the Latest Ruling Means for Contractors | IE

Construction Act Compliance - What the Latest Ruling Means for Contractors

A landmark case in the Technology and Construction Court looks to be the first to consider whether those issuing Payment Notices have a genuine belief that the amount stated is genuinely correct. ‍ The background Downs Road Development LLP (“the Employer”) employed Laxmanbhai Construction (UK) Ltd (“the Contractor”) to demolish existing buildings and erect new […]

Maximising Margins in Construction I UK

Maximising Margins in Construction

When you break it down into the simplest of terms, construction firms have two main goals – to build and to make a profit while doing so. The first is the easy part, but the second seems to be a struggle across the industry. From a boom period experienced in the early 2010’s, profit margins […]

Maximising Margins in Construction | IE

Maximising Margins in Construction

When you break it down into the simplest of terms, construction firms have two main goals – to build and to make a profit while doing so. The first is the easy part, but the second seems to be a struggle across the industry. From a boom period experienced in the early 2010’s, profit margins […]

How Cilantro are reducing payment-related risk with Payapps | UK

How Cilantro are reducing payment-related risk with Payapps

How Cilantro are reducing payment-related risk with Payapps To download this case study as a PDF, complete the form below. Cilantro Engineering are a leading London Building Services Contractor delivering large scale residential projects. Over the last 18 years, Cilantro have grown to over 500 staff and a turnover of £80m, delivering the design and […]

How Cilantro are reducing payment-related risk with Payapps | IE

How Cilantro are reducing payment-related risk with Payapps

How Cilantro are reducing payment-related risk with Payapps To download this case study as a PDF, complete the form below. Cilantro Engineering are a leading London Building Services Contractor delivering large scale residential projects. Over the last 18 years, Cilantro have grown to over 500 staff and a turnover of £80m, delivering the design and […]

BEHIND THE SCENES – Angus McAlpine, Head of Partnerships I UK

BEHIND THE SCENES - Angus McAlpine, Head of Partnerships

In the first of our new series of ‘Payapps – Behind the Scenes’, we sit down with Angus McAlpine, our Head of Partnerships here at Payapps. Angus is our resident QS, after studying Quantity Surveying at London South Bank University, he honed his craft at Gleeds, before moving to Payapps to help build the business […]

BEHIND THE SCENES – Angus McAlpine, Head of Partnerships | IE

BEHIND THE SCENES - Angus McAlpine, Head of Partnerships

In the first of our new series of ‘Payapps – Behind the Scenes’, we sit down with Angus McAlpine, our Head of Partnerships here at Payapps. Angus is our resident QS, after studying Quantity Surveying at London South Bank University, he honed his craft at Gleeds, before moving to Payapps to help build the business […]

In Brief – How to Minimise Project Delays I UK

In Brief - How to Minimise Project Delays

In most cases, construction projects rely on several parties combining to work towards a common goal. But, one unfortunate fact of these projects – that may not come as a shock to anyone – is that sometimes, delays occur. Research shared by Architects’ Journal and Construction News shows that, on average, only 40% of projects are completed […]

In Brief – How to Minimise Project Delays | IE

In Brief - How to Minimise Project Delays

In most cases, construction projects rely on several parties combining to work towards a common goal. But, one unfortunate fact of these projects – that may not come as a shock to anyone – is that sometimes, delays occur. Research shared by Architects’ Journal and Construction News shows that, on average, only 40% of projects are completed […]

In Brief – The State of Disputes in Construction I UK

In Brief - The State of Disputes in Construction

After a largely successful vaccination programme, coupled with the economy reopening, many have optimism for what lies ahead in 2022 and beyond. Findings from the Office of National Statistics showed that in February 2021 alone, construction output increased by 1.6% – the highest monthly growth since September 2020. By comparison, the UK economy increased by 0.4% in […]

In Brief – The State of Disputes in Construction | IE

In Brief - The State of Disputes in Construction

After a largely successful vaccination programme, coupled with the economy reopening, many have optimism for what lies ahead in 2022 and beyond. Findings from the Office of National Statistics showed that in February 2021 alone, construction output increased by 1.6% – the highest monthly growth since September 2020. By comparison, the UK economy increased by 0.4% in […]

De-Risking Construction I UK

De-Risking Construction

Managing construction risk The risks faced by the construction industry are numerous and varied but in the simplest terms, “risk is the effect of uncertainty”. In a recent webinar on ‘De-Risking Construction’ (watch below) we brought together a panel of experts and industry leaders to discuss how organisations deal with and mitigate risks in the construction process, […]

De-Risking Construction | IE

De-Risking Construction

Managing construction risk The risks faced by the construction industry are numerous and varied but in the simplest terms, “risk is the effect of uncertainty”. In a recent webinar on ‘De-Risking Construction’ (watch below) we brought together a panel of experts and industry leaders to discuss how organisations deal with and mitigate risks in the construction process, […]

Construction Payment Management Systems vs ERPs | IE

Construction payment management systems and ERPs are two distinct types of software used by construction companies; but what are they and what are the differences between them? Construction ERP systems Enterprise Resource Planning systems (ERP’s) are software packages developed for organisation management. Some ERP systems are industry agnostic while others are specifically built for the […]

Construction Payment Management Systems vs ERPs I UK

Construction payment management systems and ERPs are two distinct types of software used by construction companies; but what are they and what are the differences between them? Construction ERP systems Enterprise Resource Planning systems (ERP’s) are software packages developed for organisation management. Some ERP systems are industry agnostic while others are specifically built for the […]

The Big Six – Managing Risk in Construction Projects I UK

The Big Six - Managing Risk in Construction Projects

The total number of risks which can be identified for any construction project is very great indeed. With so many moving parts within every construction project, those in charge should always have a robust risk management strategy in place. These risks can generally be divided broadly into six main categories, which we will cover in […]

The Big Six – Managing Risk in Construction Projects | IE

The Big Six - Managing Risk in Construction Projects

The total number of risks which can be identified for any construction project is very great indeed. With so many moving parts within every construction project, those in charge should always have a robust risk management strategy in place. These risks can generally be divided broadly into six main categories, which we will cover in […]

Why Payapps? An interview with Stepnell’s Chief Accountant | UK

An interview with Stepnell's Chief Accountant

Why Payapps? Stepnell’s Chief Accountant talks about improved visibility of payments and cashflow. In this interview David Crombie, Stepnell’s Group Chief Accountant, tells us: Read more about Stepnell’s use of Payapps and download a written case study. If you would like to learn more about Payapps, request a free demo or a brochure today.

Connecting the Construction Workplace of the Future I UK

Connecting the Construction Workplace of the Future

Download the report here – ‘Connecting the Construction Workplace of the Future’.The Construction industry is a key player in any country’s economy and one of the most labour-intensive industries globally.  The industry however is notorious for being much slower than other industries to embrace change and digitalisation. While it is certainly up to individual companies […]

Connecting the Construction Workplace of the Future | IE

Connecting the Construction Workplace of the Future

Download the report here – ‘Connecting the Construction Workplace of the Future’.The Construction industry is a key player in any country’s economy and one of the most labour-intensive industries globally.  The industry however is notorious for being much slower than other industries to embrace change and digitalisation. While it is certainly up to individual companies […]

In Brief – How to Manage Construction Retention I UK

In Brief - How to Manage Construction Retention

What is retention in construction? Retention in the Construction sector is a sum of money withheld from a payment to a contractor / subcontractor until the contracted project is completed to a satisfactory standard within an agreed time period. This practice will normally start with the main Tier 1 contractor, but will then often cascade […]

In Brief – How to Manage Construction Retention | IE

In Brief - How to Manage Construction Retention

What is retention in construction? Retention in the Construction sector is a sum of money withheld from a payment to a contractor / subcontractor until the contracted project is completed to a satisfactory standard within an agreed time period. This practice will normally start with the main Tier 1 contractor, but will then often cascade […]

DOWNLOAD – The Contractor’s Guide to Retention in Construction I UK

‍ Complete the form below to download the eGuide Managing retention in construction and how to get it back Research carried out in the UK led to an estimation that the total sum retained over the course of a given year is substantial; £3.2 billion – £5.9 billion (Department for Business, Energy & Industrial Strategy […]

DOWNLOAD – The Contractor’s Guide to Retention in Construction | IE

‍ Complete the form below to download the eGuide Managing retention in construction and how to get it back Research carried out in the UK led to an estimation that the total sum retained over the course of a given year is substantial; £3.2 billion – £5.9 billion (Department for Business, Energy & Industrial Strategy […]

Stepnell – collaboration and compliance for peace of mind | UK

Complete the form below to download this case study as a PDF. Established in 1867, Stepnell are part of the very fabric of the UK construction industry. Serving a broad spectrum of private and public sector clients, Stepnell ensure their clients realise their vision by providing a more holistic approach to project design, build, management and delivery with the resources and infrastructure to deliver larger, more challenging projects. David Crombie is Stepnell's Group Chief Accountant. With an 18-year long tenure in executive finance roles at some of the UK's largest contractors, David knows the payment notice process extremely well. He and the team at Stepnell chose to roll out Payapps across their projects to help with the management and certification of applications for payment. We asked David to shed some light on Stepnell's processing of applications before and after the introduction of Payapps. Life before Payapps Before adopting a new process, Stepnell's method for managing applications for payment and payment notices was, as it still is in many construction firms, rather laborious. David explains, "Upon receiving the subcontractor's application, the quantity surveyor would make their assessment and provide the payment notice to the contracts manager for approval. The approved application was then returned to our commercial team for final approval. Only when fully signed off could it be passed to our finance department to raise the payment within the ERP system." "This sounds like a relatively neat workflow," says David, "Until you realise that it was largely paper-based, involving much manual effort to pass the paperwork between departments. "Add to that the errors inherent in manual data entry, the need to chase teams to review and approve documents, and the risk of mislaid information, it became clear to us here at Stepnell that there was room for both accuracy and efficiency improvements - we wanted to make the status of each application more visible to all concerned." Siloed information, missed deadlines and payment delays were inevitable given the number of manual steps involved. Stepnell, a forward-thinking contractor, have been quick to realise, however, that there must be a better way; a way that improves communication within their business across the entire process while also enhancing collaboration with their supply chain. Hear more about life before Payapps for Stepnell in an interview with David Crombie. Automated workflow for improved efficiencies Stepnell were keen to modernise their process and unite information within a centralised platform to provide a single version of the truth across their own departments and to their subcontractors. Having explored the online Payapps platform, they knew they had found a solution that would benefit all parties concerned. David tells us, "Now, those involved in the application for payment process are immediately notified following approval at prior stage, and automation of payment notices ensure we no longer miss deadlines - it is a big relief." Streamlining the workflow has significantly improved the speed and accuracy in the way applications for payment are processed at Stepnell, much to the delight of those involved, including David: "The visibility of our cash position on all of our projects and contracts has been a revelation. There have been substantial time savings because of the elimination of manual administration, allowing the team to become increasingly efficient on a day-to-day basis. Payapps has completely resolved the key challenges we faced trying to manually process applications for payment." David goes on to say, "The commercial and account teams can more easily collaborate. We can quickly and easily identify any bottlenecks that might slow the processing of applications, helping us to reduce the number of stalled payments and pay less notices. Ultimately, using Payapps to reduce blind spots across all departments reassures us that we are operating in accordance with the Construction Act and that we are proactively reducing risk of adjudication. At the same time we can use Payapps to verify insurance documents and CIS tax rates." "Now, those involved in the application for payment process are immediately notified following approval at prior stage, and automation of payment notices ensure we no longer miss deadlines - it is a big relief." David Crombie | Group Chief Accountant, Stepnell Why Stepnell wouldn't be without Payapps David seems thrilled to have introduced Payapps, quickly and easily improving the experience of managing applications for payment not only across Stepnell's teams but for their supply chain members too. We knew there were major improvements that could be made across the entire process and so we were overjoyed to discover a solution that effectively removes our worry about getting it right... and that means our subcontractors are also reassured that payments will be made as contractually agreed. Payapps does the hard work by making certain we're on track at every stage, ensuring we're legislatively compliant and reducing financial risk by providing visibility of payment status across all projects. We couldn't do without it now. David Crombie | Group Chief Accountant, Stepnell

Established in 1867, Stepnell are part of the very fabric of the UK construction industry. We asked David Crombie, Group Chief Accountant, to shed some light on Stepnell’s processing of applications before and after the introduction of Payapps. Complete the form below to download this case study as a PDF.   Established in 1867, Stepnell […]